Associate Facilities (External Payroll)

Eligibility Criteria and Functional Competencies Required:

• Graduation/Engineering degree with at least 5 -7 years of experience in Warehousing & Real estate .
• Should be Experienced with Facility & Safety SOP’s .
• Advanced Excel & Excellent communication skills.
• Positive attitude and dedicated.
• Should have time management skills.
• Honest with strong integrity .

Key Objectives:

• The Facilities Associate is vital in ensuring the smooth operation of administrative tasks and facility management.
• This role requires careful coordination, attention to detail, and the ability to handle multiple responsibilities efficiently.
• The ideal candidate will support office services, good with reception management, courier and delivery management as well as coordinating for internal events.
• He is responsible for administrations, facility management, Vendor Liaoning, Safety (Fire Alarm system) and strategic facility planning include large scale end to-end facility setup (from final design and implementation).
• Manage large scale strategic facility setup and expansion initiatives based on business requirement, ensuring the overall program delivery to the appropriate quality, time and budget.
• A strong communicator with exceptional skills in verbal communication, a strong negotiator, and a candidate with solid proven experience in handling external vendors .
• Manage and track SLAs, KPIs and develop project status reports as and when required.
• Oversee timely closure of employee concerns and requests pertaining to facilities.
• Manage Administration budget and preparation of MIS, ensure cost optimization without compromising on quality .
• Identify cost optimization opportunities in direct materials procurement, engineered/designed goods, inventory management, shop-floor practices, contracts/services procurement & administration without compromising quality.
• Provide reports to management on a regular basis on the activities managed and cost improvement initiatives.
• Manage end to end contracts from RFP/RFI/RFQ development, SOW creation to due-diligence and commercial negotiations (in coordination with the procurement and legal teams) with new vendors.
• Monitor vendors and service provider's performance regularly to ensure quality of service/ delivery within specified timelines .
• Develop SOPs for all facility and administration related activities (like employee/vendor/visitor entry, housekeeping process, security response etc.)
• Ensure all facility staff adheres to the policies, processes and procedures laid down by the admin department.
• Ensure monitored safe usage of all office equipment, maintenance of fire safety equipment, implementation of corrective and planned preventive maintenance schedules.
• Ensure effective risk management process is in place e.g., Fire, statutory compliances, Electrical Inspections etc.
• Ensure compliance with labor laws, health, safety, security, and environment (HSSE) and vendor trainings.
• Supervise the development of health and safety policy for the center. Ensure the warehouse meets health and safety requirements.