• Bachelor’s degree with 1–3 years of experience in HR or administrative roles. 

• Good command of English, both written and spoken. 

• Proficient in MS Office; experience with Canva or similar design tools and HR systems (e.g., Workday) is a plus. 

• Strong coordination, communication, and interpersonal skills. 

• Detail-oriented, energetic, and proactive with a positive attitude; able to multitask, take initiative, and collaborate effectively within a team. 

Executive, People & Organization (P&O) oversees the delivery of daily HR and administrative support across multiple functions, including Recruitment & Onboarding, Employee Benefits, Employee Engagement & Employer Branding, Training &Development, Compliance, Travel Coordination, and General Administration. 

Recruitment and Onboarding

• Coordinate the entire recruitment process, including job postings, candidate screening, interviews, offer preparation, and onboarding. Prepare and manage new hire documentation and access cards and maintain accurate onboarding and employee records.

Employee Benefits 

• Prepare and track employee benefits. Coordinate with employees and vendors to ensure accurate and timely support. 

Employee Engagement & Employer Branding 

• Organize engagement activities, CSR initiatives, and events. Create posters and materials and share internal and external communications to support engagement and strengthen employer branding.

Training, Development & Compliance 

• Organize training programs, including participant enrollment and vendor coordination. Maintain comprehensive training records and ensure timely submission of reports to the Department of Skill Development. Additionally, ensure all HR practices comply with local labor laws and internal policies. 

Travel & Expatriate Support 

• Coordinate travel bookings, insurance, accommodation, and invitation letters. Assist expatriates with visa processing and related administrative arrangements.

General Administration 

• Supervise office supplies, coordinate with vendors, and support general tasks as assigned.

Education: Bachelor’s degree in human resources, psychology or relevant studied.

Professional: Minimum of 4 years of experience as an HR Generalist or HR Business Partner, preferably within the retail or FMCG. Knowledge of Malaysian employment laws and relevant regulatory requirements is an added advantage.

IT Skills: PowerPoint & Excel

Language Skills: Proficient in English and the local language (Bahasa Malaysia)
 

Senior Executive, People & Organization - Retail will be responsible for managing day-to-day human resources activities for the retail business unit in Malaysia. This role reports directly to the Teamhead, People Connection & Attraction SEA, and works closely with the Head of Retail, Area Managers, Store Managers, and the broader retail team across all stores in Malaysia.

Task 1: Recruitment

Manage the end-to-end recruitment process for retail positions to ensure stores are fully staffed with qualified talent. Regular visits to PUMA Malaysia stores to proactively identify potential candidates through on-ground networking within retail environments.

Task 2: People & Organization Operations

Manage the full spectrum of HR operations for the retail business unit, covering all aspects of the employee lifecycle — including onboarding, transfers, performance management, offboarding, exit interviews and etc. Ensure accurate and up-to-date employee data in the Workday system in compliance with internal policies and legal requirements.

Task 3: Employee Engagement

Plan and execute employee engagement initiatives to foster a positive workplace culture, including employee surveys, social recognition programs, and other experience-focused activities. Analyze feedback and develop targeted action plans in response to employee voice insights.

Task 4: Industrial Relations

Manage industrial relations matters and provide advice and support to the Head of Retail, Area Managers, Store Managers, and team members in addressing and resolving employee relations issues.

Task 5: Reporting

Support the monthly HR reports, including compensation and benefits overview for retail business unit, manpower planning updates, and attrition analysis to support strategic decision-making.

Education: Bachelor’s Degree in Human Resources/Psychology/ Marketing/ Business or any other relevant studied.

IT Skills: Excel & PowerPoint

Language Skills: English

This internship role is responsible for the day-to-day execution of employee experience programs, corporate social responsibility initiatives, and compensation & benefits administration. Interns will also have the opportunity to be considered for a permanent role upon successful completion of their internship.

Task 1: Employee Experience programs

Plan and execute employee engagement activities, conduct employee surveys, social rewards, and more to keep check of the overall experience. Ensure the company consistently wind up on “Great Place to Work” and other HR Awards submission.

Task 2: Benefits administration

Manage employee benefits enrollment including employee purchase program ensured all benefits information on is current and accurate.

Task 3: Creating, maintaining, updating, and filing employment records thru HRIS system (Workday)

Prepare, maintain and ensure proper documentation of employee database (Workday system) and personnel files.

Education: Bachelor's degree in human resources, psychology, or relevant studied.

Professional: Functional: 1-2 years of relevant working experience. Fresh graduates are encouraged to apply.

IT Skills: PowerPoint & Excel

Language Skill: English

The role is responsible for the day-to-day execution of People & Organization tasks including administration of benefits & compensation, leave management, employee engagement, corporate office training and enforcing company policies and practices. 

Task 1: Lead the Employee Experience programs.

Plan and execute employee engagement activities, conduct employee surveys, social rewards, and more to keep check of the overall experience. Ensure the company consistently wind up on “Great Place to Work” and other HR Awards submission.

Task 2: Benefits administration

Manage employee benefits enrollment including employee purchase program ensured all benefits information on is current and accurate.

Task 3: Creating, maintaining, updating, and filing employment records thru HRIS system (Workday)

Prepare, maintain and ensure proper documentation of employee database (Workday system) and personnel files.

Task 4: Support Corporate Office Learning and Development (L&D) programs

Support on the training enrollment and administration for internal & external training, including identification of training providers.

Task 5: Performance Management administration

Run yearly performance management by keeping a quality check and ensuring timely completions.

Task 6: Statutory administration

To maintain compliance with local employment laws and statutory regulations.

• University degree in Business, Economics, Finance, Social Sciences, or a related field — ideally with a focus on HR or analytics
• At least 3 years of experience in compensation & benefits, HR controlling, or data analytics - preferably in a global or matrix environment
• Strong analytical thinking, detail-orientation, and ability to maintain a strategic perspective
• Ability to explain complex topics clearly in English
• Proficient in MS Excel and HR systems to generate actionable insights. Experience with Workday and data visualization tools are a plus
• Solution-oriented, adaptable team player thriving in a fast-paced, agile environment
• You enjoy storytelling through data, optimizing processes, and creating real value for employees and leadership through your work
• This opportunity will be available in fulltime or parttime.

• Build and maintain dashboards and HR metrics to support data-driven decision-making and strategic workforce planning
• Conduct complex data analyses, identify trends, and provide strategic recommendations
• Manage compensation and benefits processes with focus on job grading, salary reviews, bonus payments and long-term incentive programs
• Coordinate, execute and explain salary surveys and market analyses; review pay structures to ensure fair and competitive compensation
• Lead projects to enhance people rewards and analytics processes, collaborating with cross-functional and international teams to drive continuous improvement.

• Bachelor’s degree
• At least 4+ years working experience in HR functions, Workday experience is a plus
• Familiar with local labor regulations
• Good team player, detailed-oriented with patience, good communication skills.
• People-oriented and good internal customer-focused mindset.
• Absolute integrity and strict confidentiality, sense of responsibility,
• Proficient with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, etc.) required.
• Fluent English is a must.

• Responsible for employee lifecycle management including but not limited to onboarding, contract management, transfer, offboarding, exit etc.
• According to the recruitment process, conduct the daily recruitment booking, interview and follow-up notification, etc.
• Maintain all HR relevant system (WD/Cityray) in an accurate and timely manner.
• Maintain and compile regular HR statistics and reports.
• Expats support
• Assist Team leader on various HR initiatives projects and programs.
• Other assigned works from leader.

• HS diploma required 
• 1-2 years’ experience in administrative support role within a related field,
• Experience in a role dealing with sensitive information and a requirement for professional discretion,
• Proficient in MS Office Suite,
• Experience in Workday and UKG Dimensions timekeeping beneficial but not required,
• Strong support skills, can manage multiple tasks and prioritize accordingly,
• Eligible for hybrid working post training period.

The Human Resources Assistant Retail Stores plays a crucial role within the People & Organization (P&O) team, directly supporting several functions including the Retail Stores P&O Partners, Retail Stores Organizational Learning & Development and other functions within the broader P&O team. Responsibilities for this position include various administrative duties in connection with the P&O function, including data entry, new-hire onboarding and offboarding, and various ad hoc projects.

• Process system approvals for all store locations in Workday related to job postings, offers and hiring,
• Conduct background checks for Retail Store Management employees,
• Monitor and maintain system-related onboarding requirements including Minor Work Permits, I-9 completion, and policy acknowledgements,
• Process, track and file performance action notices, and corrective action signoffs,
• Manage and maintain the Labor Law Posters for the Field, including but not limited to, new orders, replacements and communicating updates,
• Assist Partner team in scheduling 90-day check-in meetings with new Store Managers and assigned Partners,
• Provide support with annual processes like Talent Management, Merit Planning & Goal Setting,
• Assist in generating and creating new ways and ideas for recruiting and retention at the store level,
• Oversee the responses to Glassdoor posts for the Field,
• Partner with Corporate Employer Branding Ambassador to bring to life in stores,
• Audit and pay invoices for select vendors utilized for the Field,

• Conduct employment verifications and/or triage and draft letters for employee verification or immigration purposes,
• Provide unemployment responses and coordination of data needed with Payroll,

• Manage and own Retail Policy & Procedures and all revisions on a quarterly basis,
• Collect and distribute department mail,
• Other duties and ad hoc projects as needed

• Workday Reporting Expertise: 2-3 years of experience with Workday Reporting, dashboards, Discovery Boards, Prism, and creating calculated fields. Any experience within Workday is welcomed.

• Analytical and Technical Skills: Strong analytical skills; familiarity with Power BI is a plus. Knowledge of data modelling, DAX, and Power Query is desirable.

• Communication and Collaboration: Excellent verbal and written communication skills in English are required, with the ability to translate technical concepts for diverse audiences.

• Time and Task Management: Proven ability to manage multiple tasks and meet deadlines, maintaining quality in a dynamic environment.

• Develop and Maintain Workday Reports and Dashboards in partnership with the Senior Reporting Manager: Manage the design, maintenance, development, testing, and deployment of standard, custom, composite, and matrix reports and dashboards. Ensure solutions align with program objectives and the data security framework, leveraging calculated fields and Workday's analytics capabilities.

• Discovery Boards Configuration: Configure and rigorously test Discovery Boards to deliver high-quality, insightful solutions.

• Workday Prism Data: Utilize Workday Prism to build and maintain data pipelines and reports that offer actionable insights for key stakeholders.

• Standardization and Support: Assist the Senior Reporting Manager in creating a plan to standardize and organize Workday reports, and support stakeholders requesting custom reporting.

• Compliance and Documentation: Document requirements, development processes, User Acceptance Testing (UAT), and deployment, maintaining a SOX-compliant environment.

• Collaboration with People Technology and stakeholders: Partner with colleagues in People Technology and additional stakeholders to create innovative, efficient data solutions for leaders, employees, and HR professionals.