Are you...
The one who brings energy on a grey Tuesday morning.

The one who notices the printer jam before anyone presses print

And somehow also the unofficial office Google

Good.

We are looking for exactly that person.

PUMA is looking for a dedicated Office Coordinator to join our team as soon as possible. This is an administrative and varied role– perfect for someone who enjoys being in the centre of activity and who brings structure and a positive spirit to everything they do. This is a part-time role at 70%, approximately 28 hours per week. The work schedule can be arranged with flexibility based on both business needs and your individual preferences🐾

What you will do:

In this hands-on role, you’ll be the face of our Stockholm office and a key connector across the Nordics. You’ll run daily operations in the reception, drive internal comms, and create great experiences for both colleagues and visitors. Your key responsibilities include:

• Manage the reception and daily office flow, greet visitors, handle incoming questions via phone and email, and create a positive and professional first impression of PUMA

• Keep the office running seamlessly by coordinating suppliers, handling deliveries and post, managing practical needs and supporting administration of our company cars, including contact with providers and ensuring everything works smoothly for employees

• Drive internal communication and keep colleagues informed through digital channels, including developing and maintaining the Nordic intranet as a relevant and accessible information hub

• Act as our local sustainability coordinator and support shared initiatives across the Nordic offices, as well as assisting other locations remotely with office related matters when needed

• Support the employee experience by arranging safety routines such as fire safety checks and first aid workshops, and occasionally coordinating internal activities and events

• Experience in office coordination, reception or a similar administrative role

• Skilled in Microsoft Office, Sharepoint and digital communication tools

• Strong communication skills in both Swedish and English

• Service-minded, and great at multitasking

• Positive, reliable, and detail-oriented with a can-do attitude

Most importantly, you bring energy. You take initiative. You see what needs to be done and you do it.

Why PUMA?

• Great benefits: 5000 SEK in product allowance every year, 45% in employee discounts, health allowance, lunch card, and paid health hour every Friday.

• A broad and engaging role where no two days are the same

• A collaborative culture with real impact

• Global connections and relationship-building across the Nordics

🐾 At PUMA, we believe in finding the right person – someone who not only has the skills, but who fits our culture of energy, integrity, and collaboration. If you’re someone who thrives on variety, enjoys creating great experiences, and brings warmth and structure to everything you do, we’d love to meet you.

Recruitment is ongoing – we’re looking to fill the role as soon as possible, so don’t wait to apply!